In the hustle and bustle of corporate event planning, there are some situations where basic event elements are glossed over or forgotten about. One of the simplest examples, but which can also have a huge impact on the success of your event: Comfort.
At In The Event, we’re proud to offer an unmatched range of event decor rentals for any corporate event planning you’re involved in, from audio and video equipment rentals to staging and scenery, lighting, LED furniture and so much more. Our event planners will work with you every step of the way, ensuring all of your priorities are met – including maintaining comfort for all event attendees. Here are some specific tips from our team when it comes to event furniture and comfort for your event.
For many events, comfort starts with the seating options. It’s important to consider not only the number of attendees, but also their demographics. For example, older guests may appreciate more cushion and support, while younger attendees may prefer more modern or unconventional seating options.
In addition, it’s always a good idea to have a variety of seating choices – from chairs and sofas to bean bags and floor pillows – so that your guests can find what works best for them. This also adds a fun and unique element to your event, making it more memorable for attendees.
As you’re choosing seating and other furnishings for your event, consider the textures and patterns of the fabrics. Soft materials like velvet or faux fur can add a cozy and luxurious feel to the space, while bold patterns can make a statement and add visual interest.
Remember to also take into account the colors of your event theme when selecting textiles – coordinating colors will create a cohesive look and enhance the overall atmosphere of comfort.
Another key factor in promoting comfort at events is temperature control. Keep in mind that people have different preferences when it comes to temperature, so be sure to have options available such as fans, heaters, or air conditioning units. It’s also helpful to have designated areas where attendees can cool off or warm up, such as outdoor patios or lounge spaces with comfortable seating.
The lighting and sound at an event can also greatly affect the comfort of attendees. Harsh lighting or loud music can be overwhelming and make guests want to leave early. Consider using ambient lighting and playing soothing background music to create a more relaxed atmosphere.
Additionally, ensure that the volume of any speeches or presentations is appropriate – too loud or too quiet can cause discomfort for attendees. Have a designated sound technician on hand to adjust levels as needed throughout the event.
When we talk about comfort, we’re also referring to the overall ambiance of your event. This includes how all elements come together to create a cohesive and inviting atmosphere. Choosing furniture and decor that complements your event theme will not only add to the aesthetic, but also contribute to the comfort level of attendees who feel like they are truly immersed in the experience.
For instance, if your event has a beach theme, incorporating lounge chairs and umbrellas can make guests feel like they are at a seaside retreat. If your event has a more formal or elegant theme, opt for luxurious seating options and soft lighting to create a sophisticated and comfortable atmosphere.
Part of creating a comfortable experience for event attendees is providing them with the right accessories to enhance their comfort. This can include items such as blankets, pillows, or even hand fans to help regulate temperature. Offering these extra comforts shows your guests that you have thought of their needs and want them to have an enjoyable time at your event.
As you’re planning your event, it’s easy to get caught up in the big picture and overlook some of these smaller details that make a big impact. This is where working with an experienced event rental company like In The Event can be invaluable. Our team has years of experience in creating comfortable and memorable events for all types of clients. We not only provide top-notch event decor rentals, but we also offer expert advice and guidance on how to make your event as comfortable and successful as possible.
So next time you’re planning a corporate event, remember to prioritize comfort and consider all the elements that contribute to it – from seating options to lighting, sound, textiles, and accessories. With these tips in mind, you and your guests are sure to have a comfortable and enjoyable experience at your next event.
