Seating Arrangement Formats for Event Planning

April 30, 2024

There are several forms of organization that event planners may be considering leading up to the big day, and seating arrangements are a common and useful example. You have a number of different templates or approaches available to you when it comes to event seating arrangements, and should be thinking about a few important factors when making your selection.

At In The Event, we offer a huge variety of event rental products that includes a wide range of table and chair options, plus event planners and event management solutions to help you organize any and all elements of your upcoming event. Here are some of the different seating arrangement formats that are often used in today’s events, plus their pros and cons and why you might consider or not consider each of them for your needs.

Chevron Seating

One of the most common seating arrangements, the chevron seating format is popular for its versatility and ability to accommodate large numbers of guests in a relatively small space. This arrangement involves two columns of short, angled rows, plus an aisle in the middle to allow guests to easily access their seats. The rows are often staggered to optimize sight lines for the best viewing experience.

This format is often found for speakers, presentations, and performances, as it allows for good audience engagement and interaction. However, it may not be the most comfortable option for guests who are unable to sit in close proximity to others or have limited mobility. It’s also not ideal for group discussions or other forms of group activities, as guests are not facing each other directly.

Banquet Seating

Another popular seating arrangement is banquet-style, which involves long tables that can seat several guests on both sides. This format is often used for formal events, such as weddings or corporate dinners. It allows for a more intimate dining experience and encourages conversation among guests.

However, banquet seating may not be the most practical option for events with a large number of guests, as it requires a significant amount of space. It also limits the ability for guests to move around and mingle during the event.

Auditorium Stage Seating

Also sometimes called theater seating, this format involves rows of chairs facing a stage or platform. It’s commonly used for conferences, seminars, and other events with a focus on presentations or performances.

Auditorium seating is great for maximizing space and accommodating large numbers of guests, while also providing a clear view of the stage. However, it may be less conducive to group discussions or networking opportunities, as guests are not facing each other directly.

Round Table Seating

Similar to banquet seating, round table seating involves circular tables that can seat a smaller group of guests. This format is often used for more informal events, such as networking mixers or family gatherings.

Round tables allow for easy conversation among guests and promote a laid-back atmosphere. However, they may not be the most space-efficient option and can limit the ability for guests to move around freely.

Boardroom Style Seating

For somewhat smaller meetings or presentations, boardroom style seating involves a large conference table with chairs placed around it. This format is commonly used for business meetings and discussions.

Boardroom seating allows for direct communication among all guests and promotes a professional atmosphere. However, it may not be the best option for events with a larger number of attendees or those looking for a more casual setting.

Classroom Seating

Similar to the banquet style in that it prompts guests to engage with one another, the classroom seating arrangement involves chairs in rows and columns with a clear view of the speaker or presenter. This format is often used for interactive workshops and training sessions.

Classroom seating allows for easy communication and collaboration among guests, while also providing a clear view of the speaker. However, it may not be the most comfortable option for longer events and can limit movement within the space.

As an event planner, you have the flexibility to choose from a variety of seating arrangements depending on the type and purpose of your event. Consider your audience, space restrictions, and overall goals to determine the best format for your upcoming event.

And don’t forget, at In The Event, we have all the rental products and planning assistance you need to make your event a success. Contact us today for help with any event rental or event planning need around Utah!

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