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Single Rental Company Benefits

December 26, 2023

While there are some needs or areas of our world where shopping around and utilizing multiple vendors may be necessary or even beneficial, there are also many others where sticking to a single provider when possible is the ideal approach. The world of event rentals is a great example of the latter: When it’s feasible and realistic, sticking with just one provider who can fill all your event rental needs is an optimal goal.

At In The Event, we’re proud to serve as the premier event rental and event planning company in Utah, offering a comprehensive range of rentals spanning from event furniture and equipment to audio and video features, lighting, tenting and much more. Here’s a look at some of the major benefits of sticking with just a single event rental provider for your needs – as long as you find a provider like us who can handle the various needs involved, that is.

Value of Uniformity

First and foremost, for event planners who care about a cohesive, well-planned event that flows seamlessly from one aspect to another, sticking with one rental provider is crucial. This allows for uniformity in your rentals and overall aesthetic, preventing any disjointed or conflicting elements that can come from using multiple providers.

For instance, let’s say you rent furniture from one provider, audio equipment from another, and lighting from a third. If these vendors don’t work together or use similar styles, colors, or themes, your event may end up looking like a hodgepodge of mismatched items. This can take away from the overall experience for guests and leave them with a less favorable impression.

On the flip side, when you choose a single provider who can offer all the rental options you need, you can rest assured that everything will flow well together and complement each other perfectly.

Convenience and Efficiency

Aside from aesthetic concerns, sticking with one event rental provider also offers practical benefits in terms of convenience and efficiency. Working with multiple vendors means having to coordinate different delivery times, communication methods, and payment processes. This can be time-consuming, confusing, and stressful for event planners who are already juggling a million tasks.

By choosing one provider, you simplify the process significantly. You’ll only have to communicate with and coordinate one company, making planning easier and more streamlined.

Transportation and Logistics

Down similar lines, having one rental provider also simplifies the transportation and logistics involved in getting all your rentals to the event venue. With multiple providers, you may have different delivery times, pickup dates, and methods of transportation for each vendor’s items. This can create logistical challenges and add extra time and expenses to your planning process.

On the other hand, choosing a single provider means that they can coordinate all the transportation and logistics for you. They’ll make sure everything arrives on time, in good condition, and is set up and broken down efficiently.

Bulk Discounts

In many cases, choosing one event rental provider can also lead to cost savings due to bulk discounts. When you’re renting multiple items from a single vendor, they may be more likely to offer discounted rates or package deals that can save you money compared to using multiple providers with their own individual pricing structures.

For example, maybe you’re renting chairs, tables, linens, and lighting from In The Event. If we offer a package deal for all these items together, it could save you money compared to if you rented each item separately from different providers.

Simple Communication and Coordination

If you’re planning an event, chances are you already have enough demands on your time and energy. Working with just one event rental provider means you have fewer contacts to manage and communicate with, which can make a significant difference in terms of your stress levels and overall productivity.

Rather than trying to juggle multiple vendors who may have different methods of communication or preferences for how they handle orders and payments, working with just one provider means you already know their processes and what to expect.

While there may be certain cases where using multiple event rental providers is necessary, when possible, sticking with just one provider offers numerous benefits in terms of convenience, efficiency, cost savings, and overall event aesthetic. At In The Event, we pride ourselves on being a one-stop-shop for all your event rental needs while providing top-notch service and quality products for any Utah event. Consider choosing us as your single event rental provider for a stress-free, cohesive and successful event experience – contact us today!

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