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Eco-Friendly Corporate Event Solutions

January 23, 2024

There are many concepts that today’s corporations and other large businesses are emphasizing in recent years, and one of the most notable and important here is sustainability. Maintaining eco-friendly practices that benefit the world around us is a vital approach for many businesses, and it’s one that can extend to many areas – including corporate events.

At In The Event, we regularly assist clients around Utah with all their corporate event planning and event rental needs, with some of the top corporate event planners in the state on our staff. Here are some basics on why throwing a sustainable, eco-friendly event may be beneficial to your company, plus some general tips on doing so while maintaining every bit of quality and enjoyment from the event itself.

Why Eco-Friendly Events Are Valuable

There are several reasons why businesses should consider incorporating sustainability into their corporate events. These include:

  1. Attracting Customers: Many consumers today are more environmentally conscious than ever before, and they actively seek out companies that share their values. By hosting sustainable events, you can attract these eco-friendly customers to your brand.
  2. Positive Brand Image: Additionally, throwing an eco-friendly event showcases your company’s commitment to sustainable practices, leading to a positive brand image and potentially increasing customer loyalty.
  3. Cost Savings: Sustainable events can also save money by reducing waste and energy consumption. This can help your company’s bottom line in the long run.
  4. Corporate Responsibility: As corporate social responsibility becomes increasingly important, hosting eco-friendly events demonstrates your company’s dedication to making a positive impact on the environment.

There are several ways to accomplish this, and our next few sections will go over some of the most effective.

Considering Sustainability in Initial Budgeting

While laying out the budget for your event, consider allocating funds towards sustainability efforts. This might include purchasing organic and locally sourced food, using compostable or reusable materials, and hiring eco-friendly transportation options. Prioritizing these elements in the early stages of planning can help you stay on track with sustainable practices throughout the entire event planning process.

Choosing a Sustainable Venue

The venue you choose can have a significant impact on the overall sustainability of your event. Look for venues that prioritize eco-friendly practices, such as using renewable energy sources or implementing waste reduction and recycling programs. You should also consider the accessibility of public transportation to decrease carbon emissions from attendees’ travels.

For instance, if you are hosting a corporate event in Utah, consider selecting one of the many beautiful outdoor spaces our state has to offer. Not only do these venues provide stunning views, but they also reduce energy and water consumption compared to indoor event spaces.

Reducing Waste

Waste reduction should be a top priority for any sustainable event. To minimize waste from your event, use digital communication and registration methods instead of paper invitations. Encourage guests to bring reusable water bottles and provide recycling bins throughout the venue.

Additionally, opt for compostable or recyclable materials for any necessary disposables. This sort of basic planning can go a long way in reducing the environmental impact of your event.

Sustainable Vendors

Depending on the sorts of vendors you need for your event, it may be essential to prioritize sustainable options. Make sure to ask potential vendors about their sustainability practices and choose those that align with your event’s eco-friendly goals.

For example, let’s say you’re hiring out a catering service for your corporate event. Make sure they use locally sourced ingredients and offer vegetarian or vegan options to reduce the carbon footprint of food transportation.

Donating Leftovers

Speaking of waste reduction, don’t forget about food waste. Instead of throwing away leftovers from your event, consider donating them to a local organization that serves those in need. This not only reduces waste but also contributes to the community and showcases your company’s philanthropic efforts.

Use Recyclable Giveaways

Many corporate events involve giving away branded merchandise or promotional items. To be sustainable, consider using recyclable materials for these items. For example, opt for branded tote bags made from recycled material instead of plastic swag bags that will likely end up in the trash after the event.

Throwing a corporate event that incorporates sustainability is not only beneficial to the environment but also demonstrates your company’s values and commitment to making a positive impact. With careful planning and the help of experienced event planners, you can successfully host an eco-friendly event without sacrificing quality or enjoyment.

At In The Event, we are committed to sustainability and would love to help you plan your next eco-friendly corporate event. Contact us today to learn more about our sustainable event planning services and how we can assist in making your Utah event a success while upholding your company’s values.

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