With all of the uncertainties and unknowns about the coronavirus, planning a COVID safe event may seem like an insurmountable task. But as the situation stands now, planning just takes a different approach.
Event planners need to continually monitor the local COVID-19 threat level and, based upon that, determine whether to postpone or cancel a gathering. Beyond that, taking the following practical steps can help minimize risks and protect the health of everyone who attends or assists with an event.
The CDC recommends creating a plan to reduce the spread of coronavirus among event staff and attendees. Important issues to consider include:
For the health and safety of everyone who works at or attends an event, create a list of rules that must be followed. Strategies to consider implementing include:
Keeping the event space sanitary is crucial to minimizing risks and preventing COVID-19 from spreading. To accomplish this, event planners should consider:
Maintaining a distance of 6 feet between attendees is a smart strategy a COVID safe event. Planners may need to take several steps to promote social distancing, including:
Event guests and employees will want to be kept informed. Via email, social media, the event website or a smartphone app, event planners should:
If you’d like assistance in planning a COVID safe event, turn to the professional team at In the Event. We have decades of event planning experience, and we know how to minimize risks and develop strategies for safety during the coronavirus pandemic.
We offer free event design and production services with the rental of any products from our vast inventory – and that includes furniture, LED lighting and audio/visual equipment as well as custom signage, floor clings, personal protective equipment and installations that encourage social distancing. For more information on how we can help you plan a COVID safe event, head to our website or contact our office today.