In part one of this two-part blog series, we looked at some basic tips on how to formulate a great seating plan for your upcoming event. Seating plans are often very important for many event types, whether they’re for a meal setup or any other situation, and taking the proper steps while creating one will make it simpler for you and your guests alike.
At In The Event, we assist clients with a huge range of event planning needs, including seating plans and related themes. We also offer the very best event rentals in Utah, ensuring you have all the right materials on-hand for any event. What are some other tips our team regularly offers clients on how to formulate their seating plan? Here are a few to consider.
While certain event types require separating guests based on themes like their job title, in other cases it may be beneficial to mix things up a bit. This is particularly true for more casual events, as it allows guests to interact with people they might not otherwise get a chance to meet.
One way to do this while still giving some guidance to your guests is via place cards. These can be very helpful, especially if you have a larger event, as they let guests know where they’re supposed to sit while still allowing you some leeway in terms of who sits next to whom.
As you mix personalities, think about any common interests your guests might share that could lead to good conversations. For example, if you have a few guests who are avid sports fans, seating them next to each other could lead to some great conversations (and maybe even a little friendly competition).
In many cases, you’ll have a good idea of which guests will be attending your event well in advance. If this is the case, it can be helpful to ask them if they have any specific seating requests or needs. This could include anything from wanting to sit next to a friend or family member to needing assistance getting around the event space.
By asking these questions ahead of time, you can avoid any potential issues on the day of the event. This is particularly important if you have guests with special needs, as it allows you to make any necessary accommodations in advance.
While a seating plan is definitely important for your event, it’s also important to keep things in perspective. At the end of the day, your goal is to create a seating plan that works well for both you and your guests, so don’t over-stress about making it perfect.
Instead, focus on creating a seating plan that meets the needs of your event and provides a good experience for all involved. This way, you can avoid any potential problems and ensure that everyone has a great time.
Creating a seating plan for your event doesn’t have to be a stressful experience. By following these tips, you can create a seating plan that works well for both you and your guests.
For more on this, or to learn about any of our event planning services or event rentals, speak to our staff at In The Event today.
