The concept of sustainability is one that’s regularly considered for any kind of event you might be considering throwing. One particular approach to hosting such an event is known as the zero-waste approach – what exactly is this, and how can you achieve it for any upcoming event?
At In The Event, we’re proud to offer a huge range of corporate event planning services and other event planning and coordination solutions for any need. We’ve assisted many clients with zero-waste events, with important services ranging from venue selection to eco-friendly event rentals and more. Here’s a primer on what the term “zero-waste event” refers to, plus a general step-by-step guide on how to achieve this approach for your next event.
When you hear the term “zero-waste,” you might think that it means absolutely no waste is produced at all. While this is the ultimate goal, it’s not always feasible for every event – and in line with common definitions of zero-waste principles, there may be a little bit of wiggle room involved.
Essentially, a zero-waste event minimizes waste as much as possible through proper planning and preparation, with the aim to divert any remaining waste from landfills or incineration. This means utilizing waste disposal methods like recycling, composting, donating, and repurposing, rather than simply throwing everything away.
Achieving a zero-waste event requires careful planning and attention to detail from the very beginning. Here are some general steps you can follow to help make your event as waste-free as possible, across our next few sections.
We noted our venue selection services at In The Event above, and these are a vital part of any zero-waste event. The ideal venue for such an event will be one that already implements some sustainable practices, such as on-site composting or a recycling program – this will save you work in the long run.
In addition to general eco-friendly practices like these, look for venues with natural lighting or energy-efficient options, allowing artificial lighting and heating/cooling to be kept to a minimum.
For any event that will include food, another major planning element involves reducing food waste. Work with your catering team to create a menu that will minimize excess food, and look into options like donating leftovers to local charities or organizations in need.
In addition, consider using compostable or reusable dinnerware and cutlery to avoid single-use plastics and other disposable items.
Wherever possible, avoid utilizing single-use items like plastic water bottles or paper napkins. Instead, provide reusable alternatives. For example, offer water stations with refillable cups or encourage attendees to bring their own reusable containers for food.
This approach also applies to event decorations – opt for reusable or eco-friendly options instead of cheap, disposable items that will end up in the trash.
For various items needed for the event, consider sustainable sourcing options. For example, choose eco-friendly printing and promotional materials made from recycled or sustainably sourced materials.
In addition, when selecting event rentals like furniture or decor, look for companies that offer environmentally-friendly options. Partner with suppliers that will take back things like wine bottles, corks and other recyclable items.
As mentioned previously, proper waste disposal is a key component of a zero-waste event. This may include setting up designated recycling and composting stations throughout the venue, as well as working with vendors to ensure they use sustainable practices.
In addition, consider partnering with local waste management companies or organizations that specialize in diverting waste from landfills.
Make sure to educate your team and any event attendees on the importance of reducing waste and how this can be achieved. Encourage them to participate in recycling and composting efforts throughout the event, and offer incentives for those who do so.
And finally, don’t forget to measure and promote your success in hosting a zero-waste event! Share statistics on how much waste was diverted from landfills, as well as any other sustainable practices that were implemented. This will not only showcase your commitment to sustainability but also inspire others to do the same for their own events.
At In The Event, we’re dedicated to helping our clients achieve their event goals while also being mindful of the environment. Contact us today to learn more about our zero-waste event planning services and how we can help make your next event a success – both for you and the planet.
