Load In

Thu Apr 30 · 7:30 AM

Strike

Sun May 3 · 12:30 PM

Venue

Hyatt · Thu 9AM–2PM · Sun 9AM–5PM

GREEN = In The Event

All ITE equipment is marked in GREEN on floor plans. Confirm with AE before moving anything not marked green.

Venue Map

Salt Palace Convention Center — Lower + Upper Level

Salt Palace Convention Center floor plan

Grand Ballroom — Full Layout

Grand Ballroom A–J · ITE Full Layout V3

Spaces Summary

Lower Level Grand BallroomACE · BDFHJ · I · G · Hallway

Sub-Spaces

ACEGeneral Session — Main stage, IMAG screens 11×20, full A/V, lighting

BDFHJMeal room / Awards stage — 59 rounds (Sodexo), 16'×24'×24" riser, ADA ramp

IBasic Science / Science Track — 24'×8'×24" riser, theatre 316

GStaff Office — tables + chairs per floor plan

HallwayHall of Industry / Exhibitors — 20 tables w/ linen, 40 chairs, arches

Set Times

Thu 7:30 AMCall time — Karsen/Carra + CCF Team

Thu 9:00 AMLoad in all — Hyatt Loading Dock (approved 9AM–2PM)

Thu 10:00 AMGeneral Session (ACE) setup begins

Sat 6:00 AMBallroom I reset to rounds

Power

Two 480V / 400A drops — positions marked on ITE floor plan. Coordinate with SPCC before patching.

Lower Level North FoyerRegistration · Store · Ribbon Tower

Floor Plan

Equipment · Set Thu 0700

3× 6'×30" tables T&S (reg counters)
14× 6'×30" tables w/ linen
30 chairs
Ribbon Tower (Build Your Badge)
Lanyard charging stations
8' Slat Wall · 8' Tower · Cubbies · Counter High · Sq. Clothing
Mega Booth + Store display

Reg Counter Update (red annotation)

3 counters · 2 high boys · 2 towers flanking each end. Add Mod Hiboy at end of 4' counters before adding 8' towers. Final graphic: single logo centered.

Deliveries

Thu 7:30 AMBalloon Artisan install — Adrianne 435-962-3158

Thu 9:30 AMWheelchair delivery — Dave Brown 435-669-9288

Render Views

Registration Counter

Ribbon Tower

Lower Level Room 150C · G · D · E · F

Floor Plans

150C (Speaker Ready) + 150G (Patient Lounge)

150D (Development) + 150E (Photography) + 150F (Videography)

150C — Speaker Ready · Set Thu 0700

U-shape for 15: 1× 6'×30" + 4× 8'×30" tables + 15 chairs

150G — Patient Lounge · Set Thu 0700

2× 72" rounds w/ linen · 4× 6'×30" + 3× 8'×30" tables w/ linen · 24 chairs
ITE soft furniture (2 seating areas)
Snacks · Bevs · Giveaways · Bracelet making · Photo props · Charging station · Bulletin board · Memorial book

1 bulletin board also delivered to Ballroom B area by Modern Expo (Shawn Herrera)

150D — Development Meetings · Set Fri 0700

4× 8'×30" w/ linen · 1× 8'×30" T&S · 12 chairs

150E — Photography Room · Set Fri 0700

3× 6'×30" w/ linen · 11 chairs · Outside: 1× 6'×30" T&S + 2 chairs

150F — Videography Room · Set Fri 0700

3× 6'×30" w/ linen · 11 chairs

Upper Level Room 250AB · C · D · E · F

Floor Plan · Initial Set Fri 0700

250AB — 3 configurations Resets

Fri 07009× 72" rounds bare · 72 chairs · 1 lectern

Reset 1 — Fri 1500 (U-shape for 42)

Fri 1500U-shape for 42 — 14× 6'×30" T&S + 42 chairs

Reset 2 — Sat 0400 (Rounds)

Sat 04005× rounds bare · 40 chairs · no linen (Sodexo)

250C — Set Fri 0700

U-shape for 25: 3× 6'×30" T&S + 4× 8'×30" T&S + 25 chairs

Can strike with Ballroom I on Sat @ 1:30 PM

250D — Set Fri 0700 · Reset Sat 1830

Sat 1830 Reset — Rounds

Fri 0700U-shape for 25: 3× 6'×30" T&S + 4× 8'×30" T&S + 25 chairs

Sat 18305× 72" rounds bare · 40 chairs · Sodexo

250E — Open Room | 250F — Massage Chairs

250E: Open room (F&B by Sodexo)
250F: Massage chair set by Fri 0800 · Eddie 724-923-8221
250F: 2× 6'×30" T&S + 4× 6'×18" w/ linen + 20 chairs

250F massage chair pick-up: Sun May 3 @ 1:00 PM

Upper Level Room 251ABC · DEF open / ITE boneyard

Floor Plan · Set Fri 0700

251ABC

10× 8'×30" tables w/ linen · 4 chairs

251DEF — Open Room

Possible ITE boneyard. Listed as open room on production schedule (251 DEF).

Hall of Industry

Lower Level Exhibit Hall + Hallway18 booths · Pathway arches

Exhibit Booth Layout

Hallway Furniture

20× 6' tables w/ linen · 40 chairs
Expo booth with drape (set by 12:00 PM Thu)
Boxwood arch pathway (Pathway to the Future)

Boxwood arches: early load-in Wed Apr 29 via Ballroom J loading dock. Assembly on site.

Exhibitor Schedule

Thu 1:00 PMExhibitor set-up opens

Fri 6:00 AMExhibitor set-up final push

Render View

Pathway to the Future

Lower Level Poster WalkBallroom B + ACE · Sat 3:30–5:00 PM

Poster Walk Layout — Ballroom B

69 Poster Boards — Color Coded

69× 4'×8' boards on pipe stands
Green = CCF Funded Fellows
Blue = Basic Science
Yellow = Translational
Red = Clinical
Orange = Real-World Data
Purple = Trials in Progress

Note on plan: "Needs new spot, slide the two down" — check with AE on final board positions.

Stage Scenic

Ballroom ACE General Session Stage16'×24'×24" riser · Set Thu 10AM–3PM

Floor Plan

Stage Equipment

16'×24'×24" property stage (riser)
8'×12'×24" FOH riser
SEG backdrop frame — 6× 1m×2.5m panels + 6× 1m×0.5m base panels
CCF 20 Years scenic backdrop graphic (sky blue + mountains + SLC skyline)
Podium w/ CCF logo graphic
11'×20' double IMAG screens (left + right)
Large sound system · Camera · Stage wash lighting
2× 8'×30" tables T&S backstage + 4 chairs
6× 6'×30" bare backstage tables + 10 chairs

Seating

15× 72" rounds w/ linen · 120 chairs (8 per round)
Theatre layout for 252
2× 6'×30" tables w/ linen (charging) · 8 chairs
2 coat racks
ADA Ramp

Key Times

Thu 10 AMGeneral Session setup begins

Thu 3:30 PMRehearsal — GS Tech Team

Fri 7:50 AMDoors open

Render Views

Stage Design

Main Stage

Backdrop + Podium Graphic

Backdrop Frame

Ballroom BDFHJ Awards / Meal Stage16'×24'×24" + ADA ramp · Set Thu 2:30 PM

Stage Equipment

16'×24'×24" property stage (Ballroom J)
24'W SEG backdrop — CCF 20 Years logo on crystal curtain background
2× green flanking columns
Screen + Projector ×2 · Sound system + mixer · Mics · Podium · Stage wash
ADA ramp
5× 6'×30" bare backstage + 10 chairs

Meal Room Seating

59× 6' rounds bare (catered by Sodexo)
1× 6'×30" table T&S + 2 chairs

Awards Centerpiece

Gold lantern + bud vases. 100 bud vases (floral build TBD). Teal/emerald linen. Gold accent decor.

Key Times

Thu 2:30 PMAward stage setup begins

Thu 3:00 PMSound check — Solomon

Thu 5:00 PMWelcome Dinner B/O

Sat 3:00 PMStrike drape from Ballroom J

Sat 6:00 PMAwards Ceremony — GS Tech Team

Awards Night Note

Rachna needs handheld OR lapel mic for dance lesson during awards.

Render Views

Awards Stage - 24W Backdrop

Awards Centerpiece

Ballroom I Science Track Stage24'×8'×24" riser · Set Thu 1:30 PM

Floor Plan · Thu Initial

Stage Equipment

24'×8'×24" property stage
1 lectern
Med sound system · Camera (recording) · Screen + projector
1× 6'×30" tech table T&S + 2 chairs

Seating

Theatre for 316
Sat reset: 12× 72" rounds w/ linen · 126 chairs (riser + tech table existing)

Key Times

Thu 1:30 PMScience Track stage setup — Craig + Evan

Thu 2:30 PMSound check — Craig + Evan

Sat 1:30 PMStrike + reset to rounds. Can also strike 250AB + 250C.

A/V Breakout Rooms

250D Advisory Board / Arbor BreakfastProjector · Screen · Mics · Zoom

A/V Package

Projector + screen · Mics · SM sound system
Zoom streaming required (all days)
Streaming kit

Key Times

Fri 5:30 AMSet breakout rooms (250D, 250AB, 250C)

Fri 6:30 AM250D tech run-through

Fri 7:00 AMAdvisory Board Breakfast (updated from 7:30)

Sat 6:30 AMArbor Breakfast — Craig (Zoom)

Sun 6:30 AMEarly Career Investigators — Craig (Zoom + recorded)

Zoom Note

Sunday session Zoom login needed from Tiffany (CCF). Confirm before Sun morning.

250AB Mentor Lunch / Research FellowsPodium · Projector · Screen · Lav + Handheld

A/V Package

Podium · Projector + screen · HDMI · Speakers · Clicker
Lav mic + handheld mic

Key Times

Fri 12:30 PMMentor Lunch

Fri 1:30 PMReset to U-shape for 42 (Research Fellows)

Fri 5:00 PMResearch Fellows Dinner — Craig

Sat 6:30 AMPECGS Breakfast — Craig (mics)

Sat 1:30 PMStrike (can coincide with Ballroom I strike)

250C NAAB LunchZoom only — lunch meeting only

A/V Package

Zoom for remote attendees only (no full AV package)

250C set for lunch meeting only. Can strike with Ballroom I on Sat @ 1:30 PM.

Times

Fri 12:30 PMNAAB Lunch

Wed Apr 29 — Early Load In

TBD

Early Load In

Ballroom J loading dock

ITE Crew

Assemble boxwood arches

Thu Apr 30 — Load In + Welcome Dinner

7:30 AM

Balloon Decor Install

North Foyer

Adrianne · 435-962-3158

7:30 AM

Call Time

Ballroom BDFHJ

Karsen/Carra + CCF Team

9:00 AM

Load In All

Grand Ballroom · North Foyer

Hyatt Loading Dock approved 9AM–2PM

9:30 AM

Wheelchair Delivery

North Foyer

Carra

Dave Brown · 435-669-9288

9:00 AM–1:30 PM

Bulletin Board Drop-Off

Ballroom B

Modern Expo · Shawn Herrera

10:00 AM–12:00 PM

Massage Chair Delivery

250F

Eddie · 724-923-8221

10:00 AM–3:00 PM

General Session Setup

Ballroom ACE

ITE Crew

Stage scenic · lg sound · double screens · camera · lighting

10:00 AM–12:00 PM

Registration Area Setup

North Foyer

ITE Crew — Karsen

Reg desk · ribbon tower · Mega Booth · store · hi-boys

12:00 PM

Drop-Off to Sodexo

ITE Crew

Programs + champagne flutes

1:30 PM–3:00 PM

Meal Room Setup

Ballroom BDFHJ

ITE Crew

Sound system

1:30 PM–2:30 PM

Science Track Setup

Ballroom I

Craig + Evan

Stage scenic · med sound · camera · screen/projector

2:30 PM–3:00 PM

Science Track Sound Check

Ballroom I

Craig + Evan

2:30 PM–5:00 PM

Award Stage Setup

Ballroom BDFHJ

ITE Crew

Screen + Projector ×2 · Sound + Mixer · Mics · Podium · Stage Wash

3:00 PM–3:30 PM

Meal Room Sound Check

Ballroom BDFHJ

Solomon

3:30 PM–4:30 PM

Rehearsal

Ballroom ACE

GS Tech Team

5:00 PM–7:00 PM

Welcome Dinner

Ballroom BDFHJ

B/O Tech — Solomon

Fri May 1 — Day 1 · Patient Day + Science Track

5:30 AM

Set Breakout Rooms

250D · 250AB · 250C

Projector/screen · mics · sm sound · streaming kit

6:30 AM

250D Tech Run-Through

B/O Tech

6:45 AM

Call Time — GS Tech Team

Ballroom ACE

7:00 AM

Set Massage Chair (GWAS)

250F

Set by 8AM · room access starts 7AM

7:00 AM

Advisory Board Breakfast

250D

B/O Tech

Projector · screen · mics · Zoom (updated from 7:30)

7:15–7:45 AM

Open Speaker Ready Walk-Thru

ACE + Ballroom I

Not scheduled — speakers test mic, confirm DSM

7:50 AM

Doors Open

Ballroom ACE

8:00–8:45 AM

General Session

Ballroom ACE

8:50–10:00 AM

Science Track

Ballroom I

Camera recording

10:00–10:30 AM

Break — Networking

Foyer + Hallway

12:30–1:30 PM

Lunch

Ballroom BDFHJ

12:30–1:30 PM

NAAB Lunch

250C

Zoom attendees

12:30–1:30 PM

Mentor Lunch

250AB

Podium · projector · screen · HDMI · clicker · lav + handheld mic

1:30 PM

Reset 250AB

U-shape for 42 — 14× 6'×30" T&S + 42 chairs

5:00–6:30 PM

Research Fellows Dinner

250AB

Craig · B/O Tech

5:00–6:30 PM

Dinner

Ballroom BDFHJ

5:00 PM

ITE Offsite

Sat May 2 — Day 2 · Full Day

6:00 AM

Call Time — Craig

250D · 250AB

6:30–8:00 AM

Arbor Breakfast

250D

Zoom needed — Craig

6:30–8:00 AM

PECGS Breakfast

250AB

Mics — Craig

6:45 AM

Call Time — GS Tech Team

8:00–10:00 AM

General Session

Ballroom ACE

12:30–1:30 PM

Lunch

Ballroom BDFHJ

12:30–1:30 PM

SMAB

250D

Dawn · B/O Tech

12:30–1:30 PM

Townhall Industry + EPIC

Ballroom I

Craig · B/O Tech

Recorded

1:30 PM

Strike Ballroom I + Linen Delivery

ITE Crew

Can also strike 250AB + 250C. Deliver linens for awards dinner.

1:30 PM

Reset 250D → Rounds

Screen/projector room reset

2:00–3:00 PM

Set Linens + Centerpieces

ITE Crew

3:00 PM

Strike Drape — Ballroom J

ITE Crew

3:30–5:00 PM

Oral / Poster Walk

Ballroom ACE + B

5:30–6:00 PM

A Toast to the Future

Foyer

6:00–9:00 PM

Awards Ceremony

Ballroom BDFHJ

GS Tech Team

Rachna — handheld or lapel mic for dance lesson

Sun May 3 — Day 3 · Half Day + Strike

6:00 AM

Call Time — Craig

6:30–8:00 AM

Early Career Investigators

250D

Craig · B/O Tech

Recorded · Live + Virtual · Zoom login from Tiffany

6:45 AM

Call Time — GS Tech Team

8:00–10:00 AM

General Session

Ballroom ACE

10:30 AM–12:00 PM

General Session

Ballroom ACE

12:00–1:00 PM

Lunch

Ballroom BDFHJ

12:30 PM

Strike All

Ballroom ACE + Hall

Hyatt Loading Dock approved 9AM–5PM

1:00 PM

Massage Chair Pick-Up

250F

1:00–2:00 PM

Wheelchair Pick-Up

North Foyer

Carra · Dave Brown 435-669-9288

1:00 PM

Strike Audio

Ballroom BDFH

ITE Crew

Wed May 6 — Returns

10:00 AM

Storage Unit Drop-Off

708 W Main St, Lehi UT 84043

Elise Lambert — item list TBD

ITE Account Executives

Karsen Stimola

Account Executive — Primary

203-644-7845
[email protected]

Carra Hood

Account Executive

517-494-0152
[email protected]

Venue

Salt Palace Convention Center

Amy & Sydney — Pre-Con Contact

100 S. W Temple St · SLC UT 84101

Vendors + Deliveries

Adrianne

Balloon Artisan — North Foyer

435-962-3158

Dave Brown

Wheelchair Delivery / Pick-up

435-669-9288

Eddie

Massage Chair Delivery — 250F

724-923-8221

Shawn Herrera

Modern Expo — Bulletin Boards

Ballroom B · Thu 9:30 AM–1:30 PM

Elise Lambert

Storage Unit — Lehi

801-920-5711
708 W Main St · Lehi UT 84043
Code: *3185623#

Rezolution

Subrent Pick-Up (Mon Apr 27)

2460 S 2300 W · West Haven UT 84401

Solomon

Meal Room / Awards A/V — BDFHJ

Sound check Thu 3:00 PM

Craig

B/O Tech — Science Track + Breakout Rooms

Ballroom I · 250D · 250AB

Dawn

B/O Tech — SMAB / Research Fellows

250D (Sat) · 250AB (Fri Research Fellows)

Catering

Sodexo

Venue Catering — All Meal Rounds

Linens: SPCC · Catering rounds: bare tables

Loading Dock: Hyatt Loading Dock
Thu Apr 30: approved 9AM–2PM
Sun May 3: approved 9AM–5PM