If you're in the market for an event planner, you know the challenge of finding someone you can count on to accomplish all of your event goals. We've compiled a short list with 5 of the most important questions you need to ask your event planner in order to avoid some avoidable event mishaps!
This is the most important question that you can ask your event planner. As we learned in our last post, not all event planners are the same. Some will provide everything from start to finish, others just rentals or coordinating services. This is key to establish at the beginning of the relationship with your event planner so that there aren't any questions when you're on site. It's never fun to find out that your planner doesn't provide event rentals, on-site event staff, or a cleanup crew late in the planning process.
What's The Catch?
Having someone take over your entire event sounds too good to be true, and sometimes it is. Do they charge extra for coordinating outside vendors? Do they require extra fees for renting equipment? Having a clear plan of what you're paying for and when is so important for any host who wants to plan an event stress-free.
Pro tip: Forget day of surprises with In The Event™! We guarantee that each event is on budget and on time, every time.
Have you worked with this venue before? What's your experience with an event for this number of people? Making sure you're aware of their experience will help guide you in choosing the planner who is right for your needs. Don't be afraid to ask! Too many people are nervous to ask these kinds of questions, but with a decision about someone who is responsible for coordinating your event, it's crucial that you're in the know when it comes to their capabilities.
Make sure you've got an exit strategy. When are payments due? Do they have a referral program? Where are photos allowed to be posted? Asking about the end plan before you even start will make the entire process better. If you have a clear vision of what's expected of you as the client, and what you can expect from your planner, your experience will always be a better alternative than reaching the end of a great event, and not knowing where to go next.
Stil have questions about your next event planner? Our team is always listening. Give us a call today to learn more about our full-service design and rental house or our 35+ years of event experience!