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Whether your student is picking up a diploma or finishing their master’s degree, this is a time to celebrate. Graduation is no easy feat, and your graduate deserves recognition for the hard work it took to reach this milestone.

Coming up with a unique party idea for your grad can be a challenge, especially as the median age changes and attendance size varies. But we’ve got a few suggestions that will help your graduation party run without a hitch and make your graduate feel like the most special student in their class.

High School Graduation Party

In The Event™ | Graduation PartyHigh school graduation celebrations are full of energy and excitement. Aspirations run high as new adults decide what their next step in life will be. You will want your high school graduation party ideas to be personal, fun, and inspiring.

To personalize the event, use the grad’s school colors for decorating ideas to set a theme for the celebration. Use the colors to pick out tablecloths, garland, and even create a couple of themed “mocktails” for the graduates to sip on. This will promote the graduates’ school pride and help to share the experience with everyone in attendance.

Get your rentals from In The Event™ and we will plan your graduation party for FREE!

Commemorate the event with a photo booth where guests can take pictures with the grad in their cap and gown. The graduate will feel like a superstar and the photos make a sweet and simple gift for the guests to take home. Use a Polaroid camera so the images can be savored immediately and provide a few props for the grad and their friends to get silly.

white-boardHigh school graduates are entering an important period of life involving change, challenges, and triumphs. Invite attendees to share their wisdom with the guest of honor through a congratulations board. Hand out markers for guests to write notes of encouragement and advice on this special board decorated with school colors, mementos, and a favorite photo. When the board is done, present it to the graduate as a unique, heartfelt gift.

College Graduation Party for Your Undergraduate 

The next big landmark after high school graduation is finishing college. Completing an undergraduate degree is an event that should be celebrated with the perfect mix of fun and sophistication. Since the average age of your guests has risen, including a bar with a specialty drink honoring the graduate is a creative way to celebrate the grad with a bit of class.

guitar_centerpieceA college graduation party should truly celebrate the person your grad has become over the last few years. Luckily we have experience on planning the the best college graduation parties. Use personalized centerpieces to demonstrate passions and accomplishments of the guest of honor. Whether your grad was a star on the football team, an aspiring artist, or passionate about biology, you can create special centerpieces that are fun to look at and also make great gifts for the grad or family to take home.

To spice up your event, choose a theme that will mean something. Honor their time in school with a college themed party, modeled after “Animal House” or “Accepted,” or celebrate their job offer with a party centered on their relocation. Whatever you choose, a theme not only makes the party unforgettable, it can help direct you with decorations, activities, and food, making party planning easier than ever!

Get your rentals from In The Event™ and we will plan your college graduation party for FREE!

Graduate School Soiree

To celebrate receiving your master’s degree or that of your friend or family member, throw and intimate and sophisticated soiree designed for plenty of conversation. Bar stools and tables are perfect for creating a classy, conversational atmosphere that allows your guests to mingle comfortably.

Urban BarWhen planning the celebration, think about the food. Your guests will appreciate the carefully chosen appetizers and dishes you present, so take the time to find a great caterer that can impress attendees. Food served in courses will also allow for plenty of conversation and give the guests something to rave about to break the ice.

Elevate the caliber of your commemoration with atmospheric lighting. If you’re entertaining outside, use strands of lights or battery powered candles to create an inviting mood without worrying about fire and wind. If you’re hosting inside, use candles and lamps instead of bright overhead lights. Create lanterns with battery powered candles and brown paper bags to light the way to your event with style.

Graduations are an important time in one’s life. It marks accomplishments while celebrating the future, a time for humble gratefulness and excited anxiety. Let your graduate know how special their accomplishments and goals are with a personalized celebration, and let In the Event help. We have everything you need from furniture rentals, to decoration advice and signage. In the Event makes it easy to stop stressing the details and focus on congratulating the graduate.

Pro tip: Is it graduation time, and you don’t know where to start? Luckily with our experience in the event industry, we can help you plan your event and/or find the perfect decor for your next graduate!

In The Event™’s wireless LED lighting was our first and favorite claim to fame. In the world of modern events, it has become more important than ever, and not just because it looks beautiful in any event space. If you’re still wondering whether wireless is the right fit for your next event, here are four of our favorite things about wireless lighting to convince you.

 

Safety

 

In The Event™ | Wireless Lighting at EventsSafety should always be your top priority when planning any type of event. If not for venue-imposed restrictions, you should always keep an eye out for potential safety hazards at your events. With wireless lighting, you can set your mind at ease. No guests tripping over wires, exposed plugs, or blown circuits. There is so much else to think about during an event, don’t let simple lighting issues get in your way of hosting an amazing experience your guests aren’t likely to forget.

 

Pro tip: Want to know more about why safety should come first at your events? Click here to read more!

 

Freedom of Design

 

Event design is an artform, so don’t let the distance from an outlet hinder your creative spirit! Having wireless lighting as part of your event decor will always allow for more freedom to design your event exactly how you envisioned it. Lighting is especially tricky at events, as you always want to make sure you’ve got that perfect angle. With wireless options, you are free to highlight what you want, where you want, without worrying about outlets and cords in your event space.

 

Cost Effective

 

Looking to lower your cost for your next event? Wireless lighting is the perfect solution for any event budget. As mentioned before, being limited by outlet placement isn’t just taxing on your event design, but also on your labor costs. Instead of an easy setup, your event staff will have to put in the extra time and effort to accommodate all of those wires. You might also avoid high energy costs at your venue. Using rechargeable batteries instead of the venue’s power will give you more space in your budget for that extra dessert on the catering menu.

 

Pro tip: Looking for more tips to save on your next event? Check out our 5 Event Planning Tips To Save You Time, Money & Stress!

 

Sustainable

 

In The Event™ | Wireless Lighting

Going green at your next event has never been so easy. With wireless LED lighting, not only are you investing in equipment that is saving you from a large electric bill, you’re also avoiding negative impacts on the environment. With our rechargeable batteries, you can enjoy your next event knowing that you’ve done your part in keeping energy costs down, and old batteries out of the landfill.

 

Pro tip: Here are some of our favorite sustainability tips from BuzzFeed! 

 

Are you looking for a Utah event planner who loves wireless lighting? Look no further. Click here to download our rental packages, with some of our most innovative rental equipment at a great price.

 

Millennials (those aged 18 to 34) are now the largest segment of working Americans—comprising 33 percent of the workforce. They’re the first generation to grow up online and with a cell phone in their hands. Millennials are more connected, more educated, and more tech-savvy. And when it comes to business meetings and conferences they demand more than a series of lectures and cocktail reception.

Engaging millennials at events takes strategy, planning, and a willingness to take some risks. And knowing what they want from a meeting is the first step. The Professional Convention Management Association (PCMA) has invested in research to better understand what the millennial generation expects from meetings, conventions, and other corporate events. Here’s a summary of what they discovered.

It’s time to start designing events with millennials in mind. As the largest portion of the American workforce, they are the future of every industry. Changing up the way you promote and execute corporate events is the key to harnessing the attention of this generation. If your meetings have been falling flat, here are some ideas to help you engage and inspire the millennial workforce.

1. If you build it they will come.

social-media-treeOne of the first things you need to do is build an effective, exciting website for your event. People—and especially millennials—will look for information online. Create a simple, bright homepage that makes people want to learn more. Keep information brief (focus on what attendees will get out of the event) and make it easy for people to register or request more information.

Go social with the website. Embed social media widgets that keep people in the know about new speakers and other event news. Invite speakers and other influencers to post blogs that whet the appetites of potential participants.

If you choose to engage participants, make sure your blog is monitored. Millennials like to be part of the conversation, so responding to questions and comments is important.

2. Cater to short attention spans.

Think TED talks. The hard-hitting, abbreviated style of these story-laden presentations is the new standard for public speaking. It’s also the best way to reach, engage, and mobilize your millennial audience. The short format—talks need to stay under 18 minutes—is designed for maximum impact. By the time your participants start to lose interest, the talk is concluding with its hard-hitting take home message.

Rather than scheduling a 30 or 45-minute lecture, break up your presentations into smaller segments and cut out all the fluff. In the world of Twitter and blogs, people desire a one-two punch when it comes to information, rather than an in-depth analysis.

3. There’s an app for that.

app-for-thatMillennials have grown up in the world of social media, mobile devices, and instant gratification. Utilizing an an app as part of your next conference, trade show, or meeting gives millennials an easy way to get involved—but it can’t just be white noise. Make sure your conference or meeting app gives them more than general information.

“It has to engage and lead somebody to action,” Jeff Barrett, PR guru and one of “Forbes’” Top 50 Social Media Power Influencers in 2013, said. He encourages event organizers to use mobile apps to help facilitate networking, create sub-conversations among participants, or conduct live polling during a break-out group or keynote address.

4. Make it interactive.

Seventy-three percent of millennials want to be part of live polling during event sessions. They want to share their opinions, ask questions, and feel like they are part of what’s happening. You can facilitate real-time participation through social media, texts, or apps designed specifically for this purpose.

Gamification is another way to make your event interactive. This uses the mechanics of a game, such as points, challenges, badges, and completion bars, to encourage attendee participation and engagement. It ties into millennials’ intrinsic desire for recognition, accomplishment, and feedback. Apps like Colossi are making it easy to add gamification to your event with their “turn-key” integration.

However, beware of using gamification for its own sake. Make sure you have clear outcomes in mind that are tangible and beneficial to participants.

Pro tip: Incorporate interaction into your next event with ITE’s interactive tech

5. Re-think your event space.

In The Event™ | How To Turn Your Next Event Into A Millennial MagnetPre-function space is the name of the game when it comes to venue. Millennials crave more non-linear education experiences, which is transforming the look and feel of meetings and conferences.

One stage with one speaker and breakout sessions in separate rooms behind closed doors are becoming a thing of the past. A more casual, open format makes it easy for attendees to come and go and encourages more spontaneous conversations and interaction.

With the open format, people can take a few minutes of content in,” Kelly Peacy, Senior Vice President of Education and Events for PCMA said. “They’ll take what they need, and if they don’t like it, they’ll walk away from that space and go someplace else. That’s the beauty of open space learning. You can come and go as you please without offending a speaker or other people.”

Conclusion

Changing up the way you plan and execute corporate events such as training meetings and conferences can be challenging, but you don’t have to do it alone. Tap into the expertise of a corporate event planner to help you incorporate these ideas into your next big event. It will be well worth it when you see an engaged audience full of millennials who can’t stop tweeting about the innovative meeting they just attended.

Host your next millennial event with confidence. Contact In The Event™ for innovative event solutions at every selfie station. 

We are excited to highlight a few pieces of event rental furniture that we think are really special. We’ve got some hot, trendy items, as well as some good ol’ classics, ready for your renting pleasure. If you’re throwing any kind of event this summer, you are going to want at least one of these pieces to create the perfect party!

In The Event™ | Furniture RentalSundance Bars

AMCEvent2015_075Urban Bars & Metal Barstools

IMG_0368Metal Barstools

Partially inspired by our participation in the world renowned Sundance Film Festival, these simple items work perfectly for everything from a small backyard get-together to a large party on Park City’s Main Street. Show off your event planning savvy with these must-have items!

Pro tip: Loving this furniture but not sure how to use it? We’ve put together a guide for all your event furniture needs! 

IMG_0545Aviator Chairs, Brown Leather Furniture

IMG_8837Aviator Chairs, Edison Chandeliers

IMG_8835Whiskey Barrel Tables

Aviator chairs, an Edison bulb chandelier, and rustic whiskey barrel tables are just what your next themed event is missing. Add that special something extra with these unique, conversation-starting pieces and become the envy of everyone’s eye.

IMG_8720New Leather Barstools & Spandex Linens

 

IMG_8257New Leather Barstools & Spandex Linens

 

IMG_0889Black Round Leather Sofas

These last three items are perfect for any business conference or event. They will give your company the edge it needs to dominate the competition, while keeping attendees comfortable and socializing.

Not seeing what you want? Check out our rental page for even more event furniture options!

Furniture can easily be overlooked when planning an event. Sometimes we get so caught up in the decorations, invitations, and activities, that finding the perfect piece is often forgotten.

Accessorizing your event with flawless furniture can make all the difference. Complete that high-end fashion theme with a mirrored glass bar or bring some excitement to the party with LED furniture. Whatever you’re organizing, event rentals at In the Event is just what you need. Learn about some of our most popular rentals and how this fun furniture can liven up your party!

Pro Tip: Love these rentals but not sure how to use them in your space? Click here for our free furniture guide! 

In The Event™ | LED Dance Floor1. LED Dance Floor

LED furniture is one of our most popular items because it so easily turns an event from good to great. Our wireless LEDs makes it easy to set up and move around without worrying about tripping on wires.

To really liven up an event, add an LED dance floor to the mix. Provide attendees with a safe, fun space to get their groove on. Even the most timid dancers will be enticed to get on the glowing floor.

In The Event™ | Mirrored Bar2. Mirror Bar

Sometimes taking an event space from drab to fab can be difficult. But an easy way to dress up your space is with sophisticated pieces that transport guests to a cosmopolitan dream.

Our chic mirrored bar adds a level of sleek class to your event space in a way nothing else can. The reflective bar also opens up the space, making a small room feel bigger without breaking the bank. Use the mirror bar at a contemporary fashion show or elegant wedding and you’ll be amazed at how much this simple accessory can dress up the space.

In The Event™ | Lounge Furniture3. Leather Sofa

While bars and stages are more obvious decoration, many event organizers neglect to give guests enough places to sit. Offering comfortable sofas helps attendees relax and creates a great space for conversation to start.

Give your guests what they need without sacrificing style. Our leather sofas come in white, black and brown, so they will fit in perfectly with any event décor. Create a lounge seating area for co-workers to mingle or elevate your VIP section with sophisticated leather furniture. Plus, it’s easy to clean, so let the confetti fly!

In The Event™ | Bar Stools4. Bar Stools

Having a bar at an event is a great way to offer refreshments to guests and engage them in conversation. But bar spaces can easily get over-crowded and people are forced to wander into open areas.

To give attendees a place to congregate after getting drinks, offer a few bar stools to the side of the bar. Keeping people in the same area makes an event feel busier and more connected without congesting the bar. Organize conversation hubs with tall tables and bar stools or keep stools at the end of the bar to let people know that’s where they need to go once they’ve been served.

In The Event™ | Wood Bar5. Wood Bar

For a relaxed, yet refined atmosphere, check out our wood bar rentals. Ranging from warm, light woods to deep, sophisticated oak, our wooden bars add just the right amount of comfort and class to your event.

Create a chic, rustic space with our Sundance Wood Bar, perfect for a company retreat or tasteful VIP event. Or use our Wood Deluxe Bar for a western-themed party to create the perfect saloon for guests to socialize. This simple furniture accessory can easily be the defining piece at your next event.

In The Event™ | Conference Floor6. Modular Displays

Our modular furniture serves a number of purposes. One of our favorite uses is to create displays. Use them for products, photos or snack stations; it’s always a great option for displays because of its variety and flexibility.

Our modular equipment varies from cubes to LED boxes. Some come with shelves or display cases to fit the needs of your event with ease. To really accessorize an event, use our 8-foot tall LED Modular Towers to create an unforgettable entrance or jaw-dropping stage.

Don’t stress over event rentals. In the Event has what you need for any party, conference, or special day, including rentals, decorations and event planning services. Accessorizing your event with the best furniture will help transform the space and give guests an experience they’ll never forget.

While we love coordinating and designing events from top to bottom, we also love working with venues, caterers and other event professionals to provide some of our amazing and unique rental inventory items.  Often times, In The Event™ provides rental items to assist in completing the look of an event, from a VIP lounge area, to LED highboys or chandeliers to accentuate the theme.  With three large warehouse spaces, and plans for expanding into a fourth, we have a plethora of unique rental items! Check out the pictures below to get a glimpse of some of the rental items we’ve provided in the past couple months.

Rental Inventory

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