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Throwing an event is easy, right?

That seems to be the common misconception in the event planning world. Many people think event rentals are cheap, venues are plenty, and guest are ready and willing to attend just about anything.

But we know that isn’t the case and we’ve spent years helping those who hold this misconception save their struggling event at the last minute.

We want to make sure your event doesn’t fall into the same boat. To help you do that, we’ve compiled a list of the most common, most essential event rentals that always seem to slip people’s mind.

Don’t fall into the common traps of ill-conceived event planning and make sure your shindig goes off without a hitch using these must-have event rentals.

1. LED Lights


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What? You need lights at an event?

Although lighting seems like common sense when you hear it out loud, it’s one of the most often forgotten pieces on event planners’ agendas. They check out their venue during the day and don’t even register that the room will look much different at 8 p.m.

In The Event™ makes it simple to light up your event. Our LED lights are not only clean and modern in design, they come in cordless modular pieces so that no one trips or burns out the fuse box. Forget wasting time at your event crawling on the floor looking for outlets and spend time taking care of much more important details.

If that isn’t enough for you—bonus! They come in an array of colors so you can do anything from simple and elegant white to outrageous technicolor. Regardless of the hue you choose, lighting event rentals is a necessity.

2. Bar Stools



First, let’s talk about the importance of having a bar at an event. Bars, whether stocked with elixirs to wet guests’ whistles or virgin delights, create a communal space where attendees can refresh themselves. Bars add a level of sophistication to any event and give shy guests a crutch as they meet their peers.

While many event planners understand this concept, bar stools are often a forgotten part of the equation. They may not be necessary at every event, but if the bar is your main socializing space, giving guests a place to rest while they converse with attendees is essential. This is an event rental you don’t want to miss.

3. Soft Seating



Also known as lounge seating, these larger, comfortable seating pieces add dimension to an event. Although it may seem like guests can stand and entertain themselves, you’ll find that guests are itching for a place to park it.

Create some separation between your conversation and dance spaces with a sleek soft seating set up or encourage guests to get to know each other in comfortable sections outfitted with a leather couch and chairs.

4. Linens


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And yes, this can include more than just table cloths. Linens can include napkins and other fabrics and are perfect for establishing a strong accent color at your event.

Color themes really make an event pop and left unchecked can resort your event to a bland occasion or rainbowed mess. Clearly define your color scheme ahead of time and use linens to bring out the secondary colors that will compliment your main hue.

Plus, these event rentals can be relatively inexpensive, but add an entire level of sophistication to any event.

5. AV Equipment



What is an event without music? Even if guests were giddy enough to fill the silence with enthusiastic chitter chatter, music occupies empty spaces and helps to define the ambiance of your event.

Better yet, with proper audio equipment, you can transform a drab event into a fabulous foray by simply hitting play on a groovy playlist. No event is complete without tunes so make sure you move AV equipment to the top of your event rental list.

6. Display Case


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Showcase your stuff with a classy display case that really lets it all hang out. Whether you’re hawking wares or showing off your latest product design, a display case can act as the main attraction of your show or side entertainment for wandering guests.

Use an enclosed LED case or hi boy display to really let your goods shine.

7. Coat Check



Winter is upon us so it’s only polite to offer to store your guests’ jackets. Check to see if your venue already has a designated coat check area and if not you can create the perfect space with a few coat racks, drapes and a table.

Keep your next event from being a dud by securing these top event rentals ahead of time. But if you’re already coming up on deadline, the experts at In The Event™ are here to make sure your event gets all of the essentials it needs before your guests get to the door.

Furniture can easily be overlooked when planning an event. Sometimes we get so caught up in the decorations, invitations, and activities, that finding the perfect piece is often forgotten.

Accessorizing your event with flawless furniture can make all the difference. Complete that high-end fashion theme with a mirrored glass bar or bring some excitement to the party with LED furniture. Whatever you’re organizing, event rentals at In the Event is just what you need. Learn about some of our most popular rentals and how this fun furniture can liven up your party!

Pro Tip: Love these rentals but not sure how to use them in your space? Click here for our free furniture guide! 

In The Event™ | LED Dance Floor1. LED Dance Floor

LED furniture is one of our most popular items because it so easily turns an event from good to great. Our wireless LEDs makes it easy to set up and move around without worrying about tripping on wires.

To really liven up an event, add an LED dance floor to the mix. Provide attendees with a safe, fun space to get their groove on. Even the most timid dancers will be enticed to get on the glowing floor.

In The Event™ | Mirrored Bar2. Mirror Bar

Sometimes taking an event space from drab to fab can be difficult. But an easy way to dress up your space is with sophisticated pieces that transport guests to a cosmopolitan dream.

Our chic mirrored bar adds a level of sleek class to your event space in a way nothing else can. The reflective bar also opens up the space, making a small room feel bigger without breaking the bank. Use the mirror bar at a contemporary fashion show or elegant wedding and you’ll be amazed at how much this simple accessory can dress up the space.

In The Event™ | Lounge Furniture3. Leather Sofa

While bars and stages are more obvious decoration, many event organizers neglect to give guests enough places to sit. Offering comfortable sofas helps attendees relax and creates a great space for conversation to start.

Give your guests what they need without sacrificing style. Our leather sofas come in white, black and brown, so they will fit in perfectly with any event décor. Create a lounge seating area for co-workers to mingle or elevate your VIP section with sophisticated leather furniture. Plus, it’s easy to clean, so let the confetti fly!

In The Event™ | Bar Stools4. Bar Stools

Having a bar at an event is a great way to offer refreshments to guests and engage them in conversation. But bar spaces can easily get over-crowded and people are forced to wander into open areas.

To give attendees a place to congregate after getting drinks, offer a few bar stools to the side of the bar. Keeping people in the same area makes an event feel busier and more connected without congesting the bar. Organize conversation hubs with tall tables and bar stools or keep stools at the end of the bar to let people know that’s where they need to go once they’ve been served.

In The Event™ | Wood Bar5. Wood Bar

For a relaxed, yet refined atmosphere, check out our wood bar rentals. Ranging from warm, light woods to deep, sophisticated oak, our wooden bars add just the right amount of comfort and class to your event.

Create a chic, rustic space with our Sundance Wood Bar, perfect for a company retreat or tasteful VIP event. Or use our Wood Deluxe Bar for a western-themed party to create the perfect saloon for guests to socialize. This simple furniture accessory can easily be the defining piece at your next event.

In The Event™ | Conference Floor6. Modular Displays

Our modular furniture serves a number of purposes. One of our favorite uses is to create displays. Use them for products, photos or snack stations; it’s always a great option for displays because of its variety and flexibility.

Our modular equipment varies from cubes to LED boxes. Some come with shelves or display cases to fit the needs of your event with ease. To really accessorize an event, use our 8-foot tall LED Modular Towers to create an unforgettable entrance or jaw-dropping stage.

Don’t stress over event rentals. In the Event has what you need for any party, conference, or special day, including rentals, decorations and event planning services. Accessorizing your event with the best furniture will help transform the space and give guests an experience they’ll never forget.

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