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Putting on a corporate event is a huge undertaking, and just because the office manager throws a great company potluck doesn’t mean he’s the best person to plan an important event. Even “complimentary” event services that are available when you book certain venues can fall short when it comes to delivering the type of service your event deserves.

To pull off a top-notch event that will have the industry buzzing you need to bring in the professionals. A corporate event production company will provide you with the type of expertise and service that will make your event stand out. If you’re on the fence about hiring an event coordinator, take a look at the customer service you can expect from a reputable corporate event production company.

Your Staff Remain Free to Do Their Jobs



One of the downsides of organizing a big event is having to take employees off their regular projects to help plan and execute. With a professional event production company your staff won’t miss a second of productivity working on the event. Keeping tasks on deadline will keep your customers happy while the production company takes care of all the event planning.

Priority



Nothing is more important to a corporate event production company than your event. Your needs receive top billing every day. If you choose to work with a part-time event planner from your venue you will just be one of many clients they’re juggling at the same time they take care of managing the actual event space. If you want your event to receive undivided attention there’s no better way than hiring a professional event company.

Experience



When you bring in the pros, they’ve already been there and done that. They know exactly what to do to make the vision you have for your event turn into a reality. Because they work with a variety of different organizations putting on various events throughout the year, top event production companies use their past successes and connections to deliver exactly what you want. Plus, if a problem does come up, they’ll know exactly how to address it and will be able to get things back on track quickly.

Connections



Whether you want a replica of the Vegas Strip or an interactive, ramified keynote address, a corporate event company will know the right people to get the job done. Years of experience producing events puts them in the perfect position to know who the best vendors are for everything from catering to hi-tech wizardry. They’ll also know who to steer clear of. You won’t risk getting bamboozled by a sub-par lighting tech.

Budgeting



Chances are you don’t have unlimited resources to make the event of the century happen. That’s where your event production team comes in. Because of their experience and connections, they’ll be able to stretch your budget without compromising the overall vision for your event. It’s their job to get you in on (or under) budget, and they know how to make it happen.

Negotiating



One of the best reasons a corporate event team is so much better at sticking to a budget is that they know how much things should cost and they have collective bargaining power because of how many events they produce each year. Even if your event is on the smaller side and there isn’t an existing relationship with the desired vendor you can still benefit from group-size deals because the event production company is doing the negotiating and they offer the promise of a long-term relationship and several more clients.

They Know What Not to Do



It’s just as important to know what pitfalls to avoid as it is to know the shortcuts to success. Corporate event production companies have been around the block a few times. They already know everything that can wrong with a chocolate fountain or scavenger hunt that involves 2,500 participants. You don’t need to reinvent the wheel, let a pro take care of things for you and steer you clear of potential disasters.

You might be planning a company-wide retreat, an industry conference, or an anniversary celebration. Whatever the reason, your event deserves world-class service. Guarantee a happy ending—and avoid a lot of headaches—by taking advantage of the expertise of an experienced corporate event production company.

In The Event™ could be the best corporate event production company for you! Click HERE to check out what one of the top event production companies in Utah has to offer.

You’ve been put in charge of your the corporate holiday party your office throws every year. Yikes!

Chances are, you’ve never thrown a soiree of this magnitude before. Sure, you’ve put on a fantastic birthday or bachelorette party once or twice before, but this is uncharted territory.

Your boss, and all of your colleagues, are counting on you to throw a corporate holiday party that doesn’t suck.

Oh, the pressure!

Hold off on those panic attacks and take a deep breath. In the Event has tons of tips on how to throw a holiday party your workmates will love and your boss will walk away from impressed and smiling. Follow these easy tips to win your spot on the corporate holiday party host wall of fame!

1. Spend the Extra Buck to Make Employees Feel Appreciated

 
Hive ALTWhy do we even throw holiday parties for the office? Yes, it sets the standard for a certain type of office atmosphere, and it’s great to give employees the opportunity to mingle with corporate bigwigs. But really, the party is there to thank the employees for the hard work they put in day in and day out to keep the company going.

Knowing this, employee appreciation should be your first priority. And that means not being a cheap skate. It’s tempting to want to impress your boss by coming in way under budget, but if you’re doing that at the expense of the employee experience, all of those brownie points go out the window.

Making the employees feel good about working at your company doesn’t have to include handing out hundred dollar bills at the door (although I’m sure it would help). Here are a few ways you can make sure your colleagues are the stars of your corporate holiday party.

 

2. Don’t Go Over Budget

 
As important as it is to not pinch every single penny, it’s equally as important to not go over budget. You can guarantee your boss won’t be impressed when you’re spending his money on an over-sized venue or 20 cotton candy machines.

Be realistic about what your budget can afford and do your research ahead of time. Consider the venue size, furniture, lighting, AV equipment, linens, and other components you many have to rent. And don’t forget about budgeting for the caterer!

Check Out These 5 Event Budget Guidelines to Live By!

Staying within your budget shows your boss you can be responsible and resourceful. Two qualities he’s no doubt looking for when considering promotions. If you aren’t confident in your budgeting abilities, reach out to an event planning professional for help.

Get a FREE Event Consultation From the Experts at In the Event!

3. Balance Food and Booze

 
sundance LED barThe last thing your boss wants to see is a lot of tipsy employees stumbling around the venue. If you plan to offer alcohol at the party, have the foresight to plan accordingly.

If the event will have an open bar, make sure substantive food is also served. Candy and nuts won’t do the job. Or, if you don’t want to serve a full meal, offer guests two drink tickets at the door to manage their consumption.

This may seem like a no-brainer, but when the tequila shots start coming out, it’s time to close the bar. Make sure you and the bar staff are vigilant about catching overly intoxicated guests and have a system for getting people home if you know it’s going to be a boozy evening.

4. Moderate Noise Level

 
This is a tricky one. While it’s great to have a live band or DJ there to entertain guests, make sure the music doesn’t drown out conversation. A corporate holiday party needs to be fun, but professional. Employees shouldn’t feel like they’re in a nightclub at the office party.

Conclusion

 
Throwing your office holiday party is a big responsibility. But keep in mind that it wouldn’t have been handed to you if your boss didn’t think you were capable. Follow these simple guidelines to avoid any travesties and reach out to the experts and In the Event if you need a little extra guidance.

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