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Rentals to Consider for Your Outdoor Event

August 3, 2023

As we enter the later parts of the Utah summer and even begin to see more moderate temperatures to signal the start of fall, this is one of the single best times of the year for various outdoor events. And no matter what kind of event you’re throwing this season, a few different event rental products might be ideal for your setup.

At In The Event, we’re here to provide a wide range of event rentals and event planning services to clients throughout Utah, including numerous outdoor accessories, party tents and more. Here are some of the various rental products you might consider for your event depending on your needs, budget and other factors.

Tents, Umbrellas or Other Coverings

For many outdoor events, tents, umbrellas and other coverings are essential to keep guests out of the hot sun. They’re also ideal for creating central meeting points, giving performances or speeches, and even protecting guests during rainstorms.

As you’re thinking about your needs here, think about whether you need something as large as a party tent or simply some additional umbrellas to provide a bit of shade. You might also go for a mixture of the two.

If tents are the way you choose to go, it’s also important to think about the various types available. Pop-up tents are often the easiest to set up, but other options like safari tents, canopy tents and frame tents are all options worth considering.

Arbors or Other Physical Structures

Down related lines, arbors or other physical structures are absolutely worth considering for many outdoor events. Whether you’re looking to create an entryway for your gathering or simply a unique physical space where different activities can take place, these could be just what you need.

You may want to look into various options based on the size of your event and how much coverage you’ll need. Arbors, gazebos and pavilions are all great options here.

Power Station Options

Depending on the kind of event you’re hosting, power stations might also be a must-have. All kinds of events need some form of electricity and lighting, and renting your own power stations can help you out in a big way.

Not only will these keep your event running smoothly and without any issues related to electricity and lighting, but they can also ensure that everyone stays safe, particularly if you’re working with a large crowd.

Screens or Projectors

If you’re planning to have presentations or any sort of media display at your event, screens or projectors might be a must-have. Of course, this is highly reliant on the kind of environment you’re working with and how big you want to go here.

For instance, if you’re looking to project onto a large wall, a projector is definitely the way to go. But if you need something smaller and more contained, screens could be ideal. Either way, these are certainly rentals worth considering for your event.


While it’s true that natural light may contribute in some ways to your outdoor event, you’ll also need to consider additional lighting options. This could include overhead lighting for a large area or even smaller directional lights that can be used to highlight different areas of your event space.

This is especially true if you’re utilizing larger tents that cut off natural light. For example, you may want to consider spotlights, string lights and even up-lighting for different areas.

Tables, Chairs and Linens

Certain needs for outdoor events will often be similar to those for indoor events, such as tables, chairs and linens. Of course, you’ll want to think about the size of your event here and what kind of setup makes sense for your purposes.

Tables come in all types of sizes and any number of shapes, while chairs can range from standard models to more high-end lounge furniture. You’ll also want to consider the different linens that might be needed to cover chairs, tables and more.

Sets and Scenery

Finally, depending on the kind of event you have planned, sets and scenery could also be a requirement. This could include anything from backdrops to props that can evoke certain scenes or themes throughout the event.

For instance, at In The Event, we offer items like hedges, fire pits, planters and more. Together, these can help create almost any world you want to build at your outdoor event.

At the end of the day, there are a number of rental items that might be ideal for your outdoor event in Utah this season. As long as you consider all of your needs and choose the right items accordingly, you’ll have everything you need to make your event a success.

And if you’re in the area, be sure to contact In The Event for all of your event rental and planning needs. We can provide you with all the items you need to help create an amazing outdoor event this season.

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