As we enter the later parts of the Utah summer and even begin to see more moderate temperatures to signal the start of fall, this is one of the single best times of the year for various outdoor events. And no matter what kind of event you’re throwing this season, a few different event rental products might be ideal for your setup.

At In The Event, we’re here to provide a wide range of event rentals and event planning services to clients throughout Utah, including numerous outdoor accessories, party tents and more. Here are some of the various rental products you might consider for your event depending on your needs, budget and other factors.

Tents, Umbrellas or Other Coverings

For many outdoor events, tents, umbrellas and other coverings are essential to keep guests out of the hot sun. They’re also ideal for creating central meeting points, giving performances or speeches, and even protecting guests during rainstorms.

As you’re thinking about your needs here, think about whether you need something as large as a party tent or simply some additional umbrellas to provide a bit of shade. You might also go for a mixture of the two.

If tents are the way you choose to go, it’s also important to think about the various types available. Pop-up tents are often the easiest to set up, but other options like safari tents, canopy tents and frame tents are all options worth considering.

Arbors or Other Physical Structures

Down related lines, arbors or other physical structures are absolutely worth considering for many outdoor events. Whether you’re looking to create an entryway for your gathering or simply a unique physical space where different activities can take place, these could be just what you need.

You may want to look into various options based on the size of your event and how much coverage you’ll need. Arbors, gazebos and pavilions are all great options here.

Power Station Options

Depending on the kind of event you’re hosting, power stations might also be a must-have. All kinds of events need some form of electricity and lighting, and renting your own power stations can help you out in a big way.

Not only will these keep your event running smoothly and without any issues related to electricity and lighting, but they can also ensure that everyone stays safe, particularly if you’re working with a large crowd.

Screens or Projectors

If you’re planning to have presentations or any sort of media display at your event, screens or projectors might be a must-have. Of course, this is highly reliant on the kind of environment you’re working with and how big you want to go here.

For instance, if you’re looking to project onto a large wall, a projector is definitely the way to go. But if you need something smaller and more contained, screens could be ideal. Either way, these are certainly rentals worth considering for your event.


While it’s true that natural light may contribute in some ways to your outdoor event, you’ll also need to consider additional lighting options. This could include overhead lighting for a large area or even smaller directional lights that can be used to highlight different areas of your event space.

This is especially true if you’re utilizing larger tents that cut off natural light. For example, you may want to consider spotlights, string lights and even up-lighting for different areas.

Tables, Chairs and Linens

Certain needs for outdoor events will often be similar to those for indoor events, such as tables, chairs and linens. Of course, you’ll want to think about the size of your event here and what kind of setup makes sense for your purposes.

Tables come in all types of sizes and any number of shapes, while chairs can range from standard models to more high-end lounge furniture. You’ll also want to consider the different linens that might be needed to cover chairs, tables and more.

Sets and Scenery

Finally, depending on the kind of event you have planned, sets and scenery could also be a requirement. This could include anything from backdrops to props that can evoke certain scenes or themes throughout the event.

For instance, at In The Event, we offer items like hedges, fire pits, planters and more. Together, these can help create almost any world you want to build at your outdoor event.

At the end of the day, there are a number of rental items that might be ideal for your outdoor event in Utah this season. As long as you consider all of your needs and choose the right items accordingly, you’ll have everything you need to make your event a success.

And if you’re in the area, be sure to contact In The Event for all of your event rental and planning needs. We can provide you with all the items you need to help create an amazing outdoor event this season.

There are numerous design elements you may be considering for your event, and one type that’s very popular is the floral centerpiece. Typically used on tables, but also possible in several other areas of your event depending on the setup, floral centerpieces add splashes of color and aesthetic pleasure that help complement the rest of your event’s setup.

At In The Event, we’re here to help with numerous event rentals and event planning services for clients around Utah, including floral services of any kind. Here are some tips on choosing the ideal floral centerpieces for your upcoming event, including the most important variables that are typically considered.

Considering Event Type

Naturally, one of the first key considerations for choosing your floral centerpiece is the type of event you’re having. Different types of events will have distinct aesthetics and sentimental values, so it’s important to keep that in mind when selecting your floral centerpiece.

Weddings, for example, often use white and natural flowers which inherently lends itself to a more traditional look. On the other hand, corporate events might utilize vibrant and colorful flowers to give the event more of a modern and luxury feel.

Considering Venue

In addition to the type of event you’re having, it’s also important to factor in the specific venue you’ve chosen for your event. Many venues may have distinct rules or regulations when it comes to floral centerpieces, or even certain limitations in terms of size and height that you’ll need to keep in mind.

Furthermore, if you’re having an outdoor event, you’ll also want to consider the potential for windy conditions or other environmental factors that could affect your flower centerpieces. This is why it’s best to choose a more durable variety of flowers such as roses, daisies, or carnations for outdoor events.

Matching or Contrasting Colors?

When it comes to color selection for your floral centerpieces, you can either choose a variety of shades that match the overall color scheme of your event or select contrasting colors that stand out as an accent piece. It’s best to opt for blooms with multiple hues in order to add depth and contrast.

For instance, maybe you’re looking to keep the décor of your event neutral, in which case you may opt for a simple yet elegant white centerpiece. However, if you’re looking to make a big statement and add drama to your venue, then perhaps an orange or purple centerpiece would be more appropriate.

Height Considerations

One concept that sometimes isn’t considered closely enough is the height of your centerpiece. Different heights can create different feels within the room, so it’s important to consider that when selecting your floral arrangements.

For example, if you’re looking to keep the event setup more casual and relaxed, then a lower-height centerpiece would be suitable. On the other hand, if you wish for your centerpiece to be more of a focal point and draw attention, then you’ll want to go with something taller.

Same Arrangement on Every Table?

For events that utilize multiple tables that each require a floral centerpiece, it’s important to consider whether or not the same arrangement should be used for each table. While this can help create a unified look and feel throughout the event space, it may also make sense to use multiple arrangements as well in order to maintain some variety within the overall setup.

For some events, you might spice things up by having small centerpieces on some tables and taller arrangements on others. It’s also possible to mix and match colors as well, depending on the desired outcome of your event.

Vase Themes

Another important factor to consider is the type of vase that will be used for your floral centerpieces. Depending on the overall theme of your event, you may want to opt for a specific style or shape of vase that best complements the other decorations in the room.

For instance, if it’s a more traditional setting such as a wedding reception, then a classic glass vase filled with white roses would be appropriate. On the other hand, if you’re looking for a more contemporary feel, then perhaps opting for a unique shape or color of vase would be better suited.

An additional vase-related theme to consider: Do you want these vases to be taken home by various guests after the event? If so, then perhaps selecting something that functions as a unique and memorable keepsake is an important factor to consider.

Ultimately, when it comes to selecting the right floral centerpieces for your event, there are many factors to consider. From the type of flowers used and their colors to the venue itself and various height considerations, it’s important to pay attention to all of the details in order to create a truly stunning and unforgettable floral centerpiece.

At In The Event, we understand the importance of selecting just the right flower arrangements for your event and are here to help make this process as easy and stress-free as possible. Contact us today to learn more about our floral centerpiece offerings, or about any of our other event planning or event rental services for clients around Utah.

There are several aesthetic themes you might be thinking about when planning any kind of event, and color is one that will often be near the top of this list. Color can serve all sorts of roles at a given event, and its optimal utilization might help you in several ways you hadn’t even considered.

At In The Event, we’re happy to offer the very best event planning services and event rentals you’ll find in Utah. We regularly assist clients with color themes for their events, from selecting a broad color scheme to ensuring proper color matching within rentals. Here are some of the most notable ways you can use color within your event planning to throw a great event.

Making Spaces Feel Larger or Cozier

One of the chief roles of color in event planning is to help create an atmosphere and aesthetic that reflects the purpose of the event. For example, a wedding might be better served with warmer colors like pinks and oranges while a corporate gala could benefit from more conservative blues or purples.

The right color scheme can make a venue look larger or cozier depending on the size of the space. It can also make a large room feel more intimate or provide a welcoming atmosphere for your guests.

Creating Visual Interest

The strategic use of color can help draw attention to certain areas, accentuate décor elements, and create visual interest that will captivate your attendees. This is especially useful when you’re hosting a gala or fundraising event with many competing elements.

Using color to your advantage can also be used to set the tone and make sure that each element at your event stands out. Whether you go for bold, complimentary, or neutral colors, it’s important to consider how each choice will affect the overall design of the space.

Vital for Immersive Experiences

For any event where you’re looking to create an immersive experience for your guests, color is a critical component. The right colors can help bring together the décor and the overall theme of the event.

For example, if you wanted to transport your guests to a certain era or style, using colors associated with that period could be a great way to further enhance the atmosphere you’re trying to create. In other cases, the right colors can help set the mood of a space and create an energy that reflects your event goals.

As you’re thinking about color for immersive features at your event, it’s important to also consider how the colors will work with existing fixtures and furnishings. At In The Event, we understand that no two events are alike, and we strive to provide custom solutions tailored to meet each of our client’s needs.

Reflecting Your Logo and Branding

One very common way to incorporate color into a corporate or business event is by matching the palette to your logo and branding. This not only helps create a unified look across all elements of your event, but it also makes it easier for guests to quickly identify with the company or brand you’re trying to represent.

If you’re going this route, you’ll want to make sure that the colors are consistent and match your branding. For instance, if you’re hosting a fundraiser for a non-profit organization, their branding should be reflected throughout the event in subtle ways.

Combining Colors and Lighting

A vital element of the perfect color scheme is lighting. You can have all the right colors in place but without the right lights, they won’t look as vibrant or create the effect you’re looking for.

The combination of colors and lighting can really bring your event to life and make it shine. Lighting should be used sparingly at an event; too much can create a disorienting effect, while too little won’t make an impact.

From selecting the right colors to matching them with lighting, there are a lot of details to consider. However, if you take the time and effort to create the perfect color scheme for your event, it’s sure to be remembered by all who attend!

As experienced event designers and planners, we at In The Event are here to help make sure your Utah event looks stunning and reflects the unique vision you have for it. Contact us today to get started with planning your next unforgettable event!